Submit one request. Hotels compete with their best group rates. You pick the winner. No commissions, no obligations — just the lowest rates, every time.
Not Instant Booking — We Request, Hotels Respond You send a request, hotels compete with group rates →
No more calling hotels one by one. No more waiting days for a quote. groupRooms puts your request in front of 50+ hotels instantly — and they come to you.
Tell us your city, dates, and room count. One form — takes 60 seconds. We instantly notify every qualified hotel in your destination.
50+ hotels receive your RFP and bid against each other. Watch offers roll in real-time with side-by-side rate comparison, room types, and concessions.
Compare every offer in one dashboard. Choose the best rate, terms, and perks. Contract-ready proposals with room blocks included — book directly.
Other sites post your request and hope. We make hotels compete — so you always get the best group rate.
Everything you need to know about groupRooms before you submit a request.
groupRooms.org is a group hotel booking platform where travel organizers submit a single Request for Proposal (RFP) and receive competing group rate quotes from 50+ hotels in their destination city. Designed for bookings of 10+ rooms and free to use.
groupRooms uses a competitive RFP model where hotels bid against each other for your group business. Other sites display fixed published rates. We send your request to 50+ hotels simultaneously and you compare side-by-side offers.
groupRooms is free to use. There is no commission added to your booking rate — hotels pay a separate commission to groupRooms on accepted bookings. You always get the lowest possible rate.
After you submit a request, hotels typically respond within 24-72 hours. You receive all competing offers in a single dashboard for side-by-side comparison. No waiting by the phone.
groupRooms covers 46 U.S. states with 86,000+ properties in the network. A few states have restrictions due to state-level Seller of Travel requirements: FL, HI, IA, WA.
Group hotel rates are specially negotiated discounts that hotels offer when you book 10 or more hotel rooms for the same dates. groupRooms connects you directly with hotel sales managers who bid on your group business — typically saving 15–40% off published rates.
Group travel has its own language. Here are the terms every planner should understand.
A discounted hotel room rate negotiated for a block of 10+ rooms. Group rates are typically 15–40% below the Best Available Rate. Also known as: group discount, block rate, negotiated rate.
A reserved set of rooms held by a hotel for your group until a specified cut-off date. Room blocks guarantee availability and locked-in pricing. Also known as: room block reservation, group room hold.
A formal document sent to hotels describing your group's needs — dates, room count, meeting space, budget, and special requirements. Hotels respond with proposed rates and terms. Also known as: request for quote, group travel RFP.
The deadline by which individual group members must book their rooms within the block. After the cut-off date, unclaimed rooms are released back to the hotel's general inventory. Also known as: block release date, reservation deadline.
A contract provision that sets the minimum percentage of the room block your group must fill. If you book fewer rooms than agreed, you may owe a penalty. Also known as: performance clause, slippage clause.
A perk or benefit a hotel includes beyond the room rate — such as complimentary suite upgrades, free breakfast, waived resort fees, or meeting space. Also known as: group perk, added value, hotel concession.
The most popular cities for group hotel bookings across the United States.
Everything you need to know about group hotel booking with groupRooms.
Receive qualified group booking RFPs directly from event planners, wedding coordinators, and corporate travel managers. Free to list — no subscription required.
Join thousands of event planners, travel managers, and group organizers who get the best hotel rates — without the legwork.
