How groupRooms Works
Submit one request — hotels compete, you pick the winner.
The RFP Process — In 5 Simple Steps
1. Search for Your Destination
Enter the city where your group needs rooms. groupRooms has 86,000+ hotels across 46 states ready to compete for your business.
2. Pick Your Dates & Room Types
Tell us your check-in and check-out dates, how many king rooms and double rooms you need, and any special requirements.
3. Submit Your RFP — Free
Hit submit and your Request for Proposal goes out to 50+ hotels in your destination. No charge, no obligation — free to submit.
4. Hotels Compete — You Compare
Hotels respond with their best group rates, terms, and perks. You see every offer side-by-side in one dashboard. No phone calls, no back-and-forth emails.
5. Pick the Winner & Book
Choose the hotel that gives your group the best deal. You pay the hotel directly — groupRooms never marks up your rate.
Why the RFP Model Saves You More
Unlike traditional booking sites where hotels set the price, groupRooms uses a competitive RFP model. Hotels know they're bidding against each other, so they put their best rates forward from the start.
- 15–40% off standard rack rates
- 50+ hotels per request means real competition
- Responses in hours, not days
- No commission markup — hotels pay us, not you
groupRooms vs. Traditional Booking
| Feature | Traditional Sites | groupRooms |
|---|---|---|
| Pricing model | Fixed published rates | ✅ Competitive bidding |
| Who sets the price | Hotel sets it | ✅ Hotels compete — you win |
| Commission | Built into your rate | ✅ No markup — you pay the hotel directly |
| Hotels reached | Limited to their network | ✅ 50+ hotels per request |
| Comparison | One-by-one searching | ✅ Side-by-side offer comparison |
| Response time | Varies, no guarantee | ✅ Responses in hours |
Frequently Asked Questions
How many rooms qualify for group rates?
Most hotels offer group rates for 10+ rooms per night, but some may offer discounts for as few as 5 rooms depending on season and availability.
Is groupRooms free?
Yes — submitting an RFP is completely free. Hotels pay a commission to groupRooms when you book — your rate is never marked up.
How long until I get responses?
Hotels typically respond within 24–72 hours. Many respond within the same day for popular destinations.